Lancer Card Center

Card Reader Loan Request
Enter your name
Enter the last 4 digits of your L number
Department, Club, or Organization
Enter the name of your event
Enter your event date and time
Enter the date /time when you expect to return the reader
Please note that the number or readers available is limited. Please request no more than you will acutally use. If you need more than 5 please call the office.
Enter your event location. Be as specific as possible (inside, outside). What building? Where in the building? Note that all readers require access to wifi to function.
Enter your email address
Enter your contact phone number
Indicate what you intend to use the reader for
Please indicate if this is a student organization so we can reserver you the correct reader.
Do you have any additional comments or special requirements we need to know about?

Instructions

Please complete this form to request a card reader for an event.

  1. After completing this form please print and sign it.
  2. Market the event - Please make sure you let your attendees know to bring their ID cards to your event.
  3. Management - Please make sure you have a person working the door to swipe cards or have signage explaining to attendees how to swipe their cards.
  4. Reporting - Let us know what type of information you need on your report (name, L number, email, etc.) and an email where we can send the report.
  5. Responsibility - The requester is responsible for coordination with the Lancer Card Center, at least a week prior to the event. If a card reader is not in the location, the requester my need to pick up the card reader from the Lancer Card Center the day of the event and return it the day after. If a card reader is damaged or not returned, a fee will be assessed.

Please contact us if you have any questions or concerns at lancercard@longwood.edu or
by phone at 434-395-2715

Please note!

  • Reader may be picked up the day of the event unless other arraignments have been made with the card center.
  • We highly recommend you designate someone to be on point as the responsible person for the reader.
  • We do not provide staff to support your event. Please include someone to swipe cards in your plans.
  • The card reader must be returned to Lancer Card center within 24 hours after your event unless other arrangements have been made and agreed upon.
  • The number of iPad readers available is an estimate only. SGA readers are for students groups only. If there are less than 3 readers available on the day of your event we recommend you call to confirm availability. In the event there are no readers available we will place you on the waiting list.

Print Name

Signature

Date

Office Use Only

Confirmation Number:

Location Number:

Other Notes:

 

 

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